What data will be collected about me and why?
The data we collect about you depends on how you interact with our sites. We have listed the different services we offer below:
If you subscribe to one of our newsletters then we will need to hold your email address in order to email you. We also ask for a first and last name so that we can make our emails more friendly.
albert toolkit users
When you sign up to use the albert toolkit we will ask for your first name, surname and email address in order to create an account for you to access the system. These details are required for us to be able log you in and to be able to send you transactional emails relating to your use of the albert toolkit.
We will not use these details for any other purpose.
The system can also hold a contact phone number for the first company admin but this field is optional. We do not use the data in this optional field for any purpose, other than to contact the company admin if an urgent response is required.
During the carbon action plan process the albert toolkit allows you to upload images, documents and other files to support your claims. You must redact any personal data from these files before uploading them.
If any personal data is accidentally uploaded in these files we will not use this for any purpose other than to validate erasure requests.
If your data has been accidentally included then you can contact us as detailed below (see “What rights does GDPR give me?”) to request access to this data, or to request that this data be deleted.
Students and Universities
When the albert toolkit is used in an academic context, students are provided with accounts by course administrators from the university. The albert toolkit is maintained for albert by BAFTA Media Technology. See “Who will have access to my data” below for more details.
In some cases the course administrator may ask for assistance from the albert team to set up student accounts. In this case the course administrator will pass your details to the albert team who will use this data for the sole purpose of setting up the albert toolkit accounts.
We offer various levels of membership:
- BAFTA albert Consortium Members
- albert Directorate Members
- University Partners
Whilst the benefits of these various programmes vary, the data we collect and the ways we use this data are broadly the same for all of these programmes.
If you attend a course that is run by albert then we will collect your email address, name and surname. We may also ask for a postal address (this can be either a personal or a company address).
We require these details in order to be able to contact you to send you details and reminders relating to the training and ultimately, on successful completion of the training, send you your certificate.
We may also use these details from time to time send you updates and invitations to promote albert events and initiatives.
If you attend an event run by albert we will collect your name, email address and details of your employment for the purpose of promoting future albert initiatives and events. This data will be collected and stored by Eventbrite. When you register to attend an event you are given the option to sign up for the albert newsletter, or request additional information about specific albert initiatives. If you have indicated that you would like to receive the newsletter, or have expressed an interest in a particular initiative then we will use your name and email address to send you the newsletter and/or information about the initiative you are interested in.
Miscellaneous Contact Details
During our normal day-to-day operations we receive enquiries and other communications from people by phone, email etc. If you contact us then our systems may store any of the contact details you provide in doing so e.g. your email address.
We will use these details to contact you and to pursue albert’s legitimate business interests.
We may make a record of discussions we have with you over the phone so that we can provide a consistent and efficient service if you call again.
In common with most other websites we use website analytics software which collects data about how people use our websites. However, this is anonymised and cannot be traced back to you. We use this to help make sure our web servers are working well and to see which parts of our websites are most/least popular. This helps us to improve the overall user experience.
The albert website does use a limited number of cookies, to offer a better user experience and to help us analyze traffic on the website. You should have been given the ability to opt out of these when you first arrived at the site. Currently the cookies the website uses are related to functionality around Google Analytics and Vimeo.